A cover letter is a formal document that accompanies a CV/resume when applying for a job. It introduces the resume to the employer. Hence, a cover letter must be written in a way that impresses the employer.
Typically, it showcases the applicant’s enthusiasm for the role within the company/institution and explains why the applicant is an ideal candidate for the position applied for. On the other hand, the employer can assess the applicant’s writing and presentation skills. Incorporating a cover letter increases one’s chances of being called for an interview. Ideally, it should include a request for the prospective employer to respond via a phone call or email. It can be limited to a single page with a maximum of four to five paragraphs. The tone of the letter should be polite while radiating confidence. It should be devoid of spelling and grammatical errors.
A cover letter has a structure that includes:
Header: contact details of the applicant and employer, and the date
Greeting: salutation & addressing the hiring manager by name
Introduction: a brief note on why you are interested in the job you applied for
Body: one to two paragraphs detailing experience and achievements that align with the job requirements.
Conclusion: a concluding segment to express gratitude
Closing: a formal closing with the applicant’s name and signature.
A SAMPLE COVER LETTER FOR THE POST OF COMPANY SECRETARY
Anupama. A
TC 9/1740
Thirumala, Thiruvananthapuram.
695006.
Ph: 7175390750
linkedin.com/in/aupama-a
24/10/23
Ms Samantha
Manager Operations
Bajaj Financial Enterprises
Thiruvananthapuram.
Subject: Application for the position of Company Secretary
Dear Samantha,
I am writing to express my keen interest in the Company Secretary position at Bajaj Financial Enterprises, advertised in The Hindu newspaper on the 13th of this month. With three years of experience in corporate governance and administration, I am confident I can contribute effectively to your company’s teamwork.
In my previous role at Accenture, I successfully ensured adherence to all statutory and legal requirements. My expertise in managing board meetings and drafting resolutions aligns with the responsibilities outlined for this role. I am also confident about communicating effectively with stakeholders and staff at all levels.
What excites me most about this opportunity at Bajaj is your commitment to ethical business practices, and I am eager to bring my skills to support your mission.
I have attached my resume for your review. Thank you for considering my application, and looking forward to the opportunity to contribute to your company’s continued success.
Sincerely
(signature)
Anupama A
Enclosure: Resume.
WORKS CITED
Indeed Editorial Team. “How To Write a Cover Letter.” Indeed Career Guide, Indeed, 1 Sept. 2023, https://www.indeed.com/career-advice/resumes-cover-letters/how-to-write-a-cover-letter.
Dr Aswathy Aravindakshan is a teacher, bilingual writer and artist with over two decades of experience in teaching English language and literature. She currently serves as Assistant Professor of English at NSS College for Women, Thiruvananthapuram, Kerala, India. Her blog, ashlit.in brings together academic resources, creative writing in Malayalam and English, and visual art. The platform features lecture notes, study materials, poems, reflections, short prose, and a curated collection of her paintings. Through this space, she seeks to foster learning, creativity, and meaningful engagement with literature and the arts.
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